PROTECTING YOUR COMPANY RECORDS FROM A MYRIAD OF THREATS
Information Security has become one of the most important and challenging issues facing today’s organizations. Penn Records Management has increased its security precautions so that all aspects of scanning, compliance, reporting and destruction are tightened to address the ever-changing business environment especially in Orange County.
Records Retention Policies and Schedules is just one area that Penn Records Management stresses to their clients. Every organization must keep records to satisfy legal and business needs. Destroying these records too soon can be costly in a number of ways, some more obvious than others. But keeping records too long has inherent dangers as well. Simply put, records retention scheduling is an integral part of protecting your business.
The myriad of rules and laws dealing with record retention is a big reason many companies avoid the issue and just store everything away, or worse, make up their destruction policy as they go along. Penn Records Management consults with every new client to determine the type of document they are storing and that they have been indexed properly before being sent offsite for records storage. Destruction dates are added to the database so that the client has an online retention schedule to review.
Planned from the beginning, the indexing of business documents and files allows for the organized follow-up throughout the full retention and destruction process. A sound records management program can have a positive financial impact and help maintain a good client relationship.
Penn Records Management encourages sound business practices for its clients. A records retention policy enables a company to destroy records once they no longer have value to the organization. A good retention policy eliminates useless records, saves space, makes searching for information easier and helps protect the organization in litigation. Choosing a professional records management company and a secure records storage facility is vital to protecting the integrity of business documents through their life cycle.
Penn Records Management is a leader in the records management industry in providing its clients with the latest technological tools to meet new regulations of the 21st century.